Contact Us: 617-496-6054
 

2014 Move In

HLS Move In tent

Arrival

Arriving on Official Move In Days

Returning Students (2Ls, 3Ls, returning SJDS, Transfers) - August 7, 2014 from 9:30 am – 4:30 pm 
Returning students will pick up their keys on the first floor of Holmes Hall, room 3. You will need to bring your HUID, driver’s license, or passport in order to receive your keys. You are welcome to move in any time or date after August 7th. See “Late Arrival” for further details.

Grad Students (LLMs, incoming SJDS, exchange students, other HU students, visiting researchers & scholars) - August 18, 2014 from 9:30 am – 4:30 pm
Grad students will pick up their keys at the move in tent on Everett St in the courtyard in front of Holmes Hall. You will need a government issued photo ID (passport or driver’s license) in order to receive your keys. You are welcome to move in any time or date after August 18th. See “Late Arrival” for further details.

Incoming Students (1Ls) – August 25, 2014 from 9:30 am – 4:30 pm 
Incoming students will go to one of three move in locations. If you are moving into any of the Gropius dorms , you should go the move in tent located in the Gropius Courtyard on Everett Street, in front of Holmes Hall. If you are moving into North Hall or the HLS Apartments, you should go to the move in station in the North Hall parking lot. If you are moving into Hastings, you should go to the move in tent in front of Hastings Hall. Incoming students need a government issued photo ID (passport or driver’s license) in order to check in. You are welcome to move in any time or date after August 25th. See “Late Arrival” for further details.

For maps and directions, click here.

Late Arrival

We encourage you to plan your arrival during the official move-in dates/hours. However, we understand that circumstances may prevent you from arriving during those hours. If you arrive during business hours (9am – 5pm) after your official move-in date, you can pick up your keys at the Facilities Management Office on the first floor of Holmes Hall, room 4. If you arrive outside of business hours or on the weekend, a security guard will be available to let you into your room. Use your cell phone or the campus phone located at Holmes Hall next to the entrance door facing Harkness Commons. Call the Harvard University Police at 617-495-1215 and ask for the Law School security guard to meet you at Holmes Hall to check out your dorm keys.  You will need either your HUID, driver’s license, or passport.

Early Arrival

Unfortunately we are unable to accommodate any earlier move in dates or times. The only exception to this is Harvard Law Review students, who can begin moving in on 8/3/2014 using the procedures outlined in the Late Arrival section. Any other students arriving before their designated Official Move In dates may refer to the Short Term Housing options for temporary housing.

Temporary Housing for North Hall Residents

Due to 2014 summer renovations, North Hall will not be available for move in until August 11th. 2Ls, 3Ls, Transfers, and returning SJDs who need housing prior to August 11th will receive temporary housing in Gropius from August 7th through August 11th. Harvard Law review participants who will be living in North Hall will be contacted in late July regarding their need to move in early.

Students in temporary housing will be able to move into their permanent North Hall dorm on August 11th. HLS will provide movers, free of charge, to assist with this process. Students are not required to be on campus during this move. Detailed emails regarding this process will be sent to students in August.

Movers

On August 18th and August 25th (9:30am-4:30pm), HLS hires Harvard College students to help move residents into their dorms. These college students will help HLS students move in, free of charge. If you are moving in after your official Move In date, you may hire college students to help you move in through the Harvard Student Agencies Moving Services website. The price for student movers is $15/per student/per half hour. You can also check out the Storage and Movers page for a list of private moving, shipping, and storage companies.

 

Bed Sizes & Linens

  • All Gropius Rooms - extra long twin beds which are 80″ long x 36″ wide or 200 cm long x 90cm wide
  • All Hastings Rooms - extra long twin beds which are 80″ long x 36″ wide or 200 cm long x 90cm wide
  • North Hall Small Singles - extra long twin beds which are 80″ long x 36″ wide or 200 cm long x 90cm wide
  • North Hall Medium, Standard, & Large Types - full size beds which are 75″ long x 54″ wide x 9″ deep or 188 cm long x 135 cm x 22.86 cm wide
  • All HLS Apartments – full size beds which are 75″ long x 54″ wide x 9″ deep or 188 cm long x 135 cm x 22.86 cm wide.
  • Linens are not provided.You should plan to either bring your own, buy them at nearby a department store, buy them online and have them shipped to HLS, or buy them from Harvard Student Agencies.
  • Cambridge has significant temperature variance across the seasons, ranging from below 0 degrees Fahrenheit during the winter to above 90 degrees during the summer, so please plan your wardrobe and bedding/linens appropriately.

Cable TV – Comcast

Each room in the HLS Residence Halls and each bedroom in the HLS Apartments is cable-ready.  If you would like to set up cable service, you can contact Comcast at 1-800-XFINITY. Residents will need to provide their own television. In addition, the following lounges all have large high-definition flat panel televisions and high-definition cable:

  • Ames 1, 2, 3, 4
  • Dane 3
  • Shaw 2
  • Story 1, 2, 3, 4
  • North 1
  • 3 Mellen Street living room
  • 5 Mellen Street living room

Food Services and Meal Plan

Although there is a cafeteria at the Law School in the Harkness Commons, there is no meal plan. The cafeteria is pay-as-you-go. There are many grocery stores and restaurants near the Law School, and all residents have access to kitchens in their buildings.

Furniture

Each resident receives at least basic furnishings - a bed, desk, desk chair, bookcase and/or bookshelves, dresser and/or closet, a trash can, and recycling can. Some buildings have additional furnishings which are listed on each building’s web page. Residents may certainly bring small pieces of supplementary furniture, as long as they do not create a fire hazard. Please note that the furniture provided by HLS in your room/suite/apartment cannot be removed from the dorm room. Residents CANNOT bring their own beds to replace the HLS beds provided unless they have a documented medical condition or disability that requires it, in which case we require documentation from a licensed physician. Prior to your arrival, please contact the housing coordinator with any medical conditions that require potential alterations to your housing.

During Move Out, students from all of the schools at Harvard donate any unwanted items.  These items are then re-sold at Stuff Sales. The Harvard University Stuff Sales will be in late August and early September.  They will take place in front of the Science Center.  It is an excellent opportunity to get dorm furniture or items for a very cheap price.

Card Reader Access

Beginning in 2014, the exterior doors of all residences will be accessible using card readers.  In addition, the Gropius stairwell doors will also have card readers.  Harvard University ID cards will work with the card readers to grant access to the exterior doors. If your ID card is not working on the card readers, please email Becky Andreasson at randreas@law.harvard.edu.

Getting access will be slightly different for students, depending on their classifications. Please see the following for how this will affect you:

2Ls, 3Ls, & returning SJDs

    • returning students will already have their Harvard University ID cards. These will become active beginning on the first day of your move in
    • during move in, returning students will pick up their interior key and their mailbox key

Transfer Students

    • transfer students need to make sure that they have cleared all Admissions, Financial Aid, and Registrar items prior to arriving on campus for move in
    • transfer students who are cleared w ill be able to pick up their Harvard University ID cards beginning on August 7th
    • transfer students will pick up their interior key and their mailbox key during move in

LLMs, Incoming SJDs, & Exchange Students

    • upon move in, these students will receive their interior key, their mailbox key, and a temporary exterior key card
    • once students have completed Administrative Clearance, they will receive their Harvard University Identification cards in WCC Room 5048

1Ls

  • 1Ls need to make sure to have cleared all outstanding items with the Admissions office, Financial Aid, and the Registrar
  • students who have no outstanding items will receive their Harvard University ID card at Move In along with their interior key and mailbox key
  • students who have outstanding items will receive temporary card access keys with their interior and mailbox keys
  • students who receive temporary card access keys can trade them for their Harvard University ID cards at orientation registration once they have cleared all outstanding items
  • temporary access cards will expire on September 6th
  • students will be charged $150 for loss of the temporary access card

Housing Handbook

The Housing Handbook is updated during March each year. All residents are encouraged to familiarize themselves with its contents. Many frequently asked questions are answered there, so when a Resident Assistant or staff member in the Dean of Students Office is unavailable, we encourage you to look to the handbook for answers. Also, when residents sign the license/lease, they acknowledge their responsibility for abiding by the policies and procedures outlined in the handbook.

Internet/Network Access

All residents of on-campus housing can access the Internet and HLS network via a wired jack in their room or by wireless anywhere in the residence halls. When you turn on your computer and open a web browser for the first time, you will be automatically directed to log into the FAStAcess Device system at https://autoreg.fas.harvard.edu/index.html with your HUID and PIN. The system will walk you through the registration process including securing your computer. You must do this for each device which you intend to connect to the HLS network. If you have any questions or problems, you should contact the Student Help Desk coordinated by Information Technology Services (ITS) at help@law or 617-495-9576. Here are some helpful ITS Web Resources:

Personal Property Insurance

All residents of the HLS dorms and the HLS apartments will be billed for personal property insurance from CSI Insurance. This insurance will cost $65 per semester, and insure the residents for up to $7500 per occurrence with a $25 deductible. The student will be insured for any damage or loss of his personal property, even if the loss or damage occurs outside of HLS Housing. This includes loss or damage to personal property while traveling internationally. If a student is in HLS housing for only one semester, he will only be charged for one semester of insurance. Residents do not have the option to waive this personal property insurance, even if they already have their own form of personal property insurance.

For more information about the specifics of this policy, please visit the CSI Insurance – Harvard Law School page.

Keys

Residents  of Hastings and the HLS Apartments receive 3 keys when they move in – an exterior door key, a dorm room key, and a mailbox key.  Residents of Gropius and North Hall will receive 2 keys – an interior dorm key and a mailbox key. Please note that the exterior keys for Hastings, North Hall, and the HLS Apartments will cease to work beginning in early September. At that time, all residents should use their Harvard University ID Card to access the exterior of their residence.

Please note that students will be charged up to $150 for a set of lost keys.

Kitchens

All residents have access to at least one kitchen in their building. All kitchens are equipped with basic appliances (stove/oven, microwave, toaster oven, refrigerator/freezer). Gropius, North, and Hastings kitchens also have communal pots and pans and some other basic cooking needs. Apartment kitchens do not come with any kitchenware.  All residents must provide their own plates, cups, utensils, chopping knives, Tupperware, etc.

Laundry Rooms

All residents have access to laundry facilities in on-campus housing. Laundry rooms include coin or Crimson Cash operated washers and dryers. Laundry detergent, fabric softener, ironing boards, and irons are not provided, so residents should plan to bring their own.

Hand Trucks/Dollies

HLS has several hand trucks available for free for student use. These will be at the move in stations on the official move in dates. Students need to make sure to return these to the move in station when they are done using them.

Students who are not moving in during the official move in period can access these hand trucks during regular business hours by going to he Facilities Management office, Holmes Hall room 4. Students will need to check out the hand truck and check the hand truck back in at the Facilities office. Students who do not check the hand truck in will be charged to replace the hand truck.

During the month of August, students can check out the hand trucks after hours or on the weekends by contact HUPD at 617-495-1215 and asking that an HLS Security guard meet them at Holmes Hall so that the student can check out a hand truck. When the student is done with the hand truck, he will need to contact HUPD again to ask that an HLS Security guard meet him to check the hand truck back in. Students cannot just leave the hand trucks outside of the Facilities Management Office. Hand trucks must be officially checked back in with a security guard or students will be charged for the replacement cost of the hand truck.

License/Lease

Students must sign their housing lease or license prior to moving in and receiving their keys. Students may review the terms of their housing license at any time in the HAHLS portal by:

1. Log into HAHLS
2. Select “Application” from the top navigation
3. Select “Academic Year 2014-2015″
4. Save and Continue
5. Select “Residence Hall Room License” from the horizontal, numbered navigation

If you are in one of the HLS Apartments, a pdf copy of your fully-executed lease was emailed to your Harvard email address when you electronically signed your lease.

Mailing Address

All HLS Housing residents will receive mail at the central HLS Mail Room. Student mailing addresses are as follows:

1585 Massachusetts Avenue #XXXX
Cambridge, MA 02138

The xxxx will be your mailbox number (NOT your dorm room number). Your mailbox number is listed in your HLS lease/license.

Maintenance Requests

The Facilities Management Office worked hard this summer to ensure that your room would be ready for your arrival.  However, if there are any problems or issues with your room, you can contact them at 617-495-5521 or facmgmt@law.harvard.edu. During nights and weekends, you will automatically be transferred to the Harvard University Operations Center, which is staffed 24 hours a day, 7 days a week.

Maps & Directions

Taxi Cab Information

If you are flying in to Boston’s Logan Airport and are in need of transportation to HLS, one-way taxi cab fare is generally about $40. While there are typically many taxi cabs lined up at Logan waiting, if you would like to call ahead and arrange in advance, here are a few companies that operate in the greater Boston/Cambridge area:

  • Boston Cab, 617.536.5010
  • Checker Cab, 617-536-7000
  • City Cab, 617-536-5100
  • ITOA, 617-825-4000
  • Metro Cab, 617-782-5500
  • Town Taxi, 617-536-5000
  • Hello Taxi, 617 734-1111
  • Independent, 617-426-8700
  • Bay State Taxi, 617-566-5000
  • So. Boston Taxi, 617-269-4444

Official Move-In Dates

  • Law Review Students – August 3, 2014, 9:30 am – 4:30 pm
  • 2Ls & 3Ls, Returning SJDS, Transfers - August 7, 2014, 9:30am-4:30pm
  • LL.M.s, Incoming S.J.D.s, and Exchange Students – August 18, 2014, 9:30am-4:30pm
  • 1Ls –  August 25, 2014, 9:30am-4:30pm

Orientation for Incoming J.D.s

Information can be found on the JD Orientation web site. This will be updated in early August.

Parking

Students who are thinking about bringing cars to the Greater Boston area should review Parking and Other Transportation Options for the academic year.

Move In Day
On official move in dates, 20-minute unloading parking spaces have been reserved along Everett Street for Gropius residents, as well as Massachusetts Avenue for North Hall. Hastings Hall also has a driveway in its courtyard that will be accessible for unloading and North has a small turnaround. With so many students scheduled to move in that day, we ask that residents park for no longer than 20 minutes to ensure that all residents are able to access the reserved spots to unload their vehicles.

If parking is needed for longer than 20 minutes, you should purchase a pass to the 10 Everett St parking garage, which is located under the new WCC building on the HLS campus. This is the closest and cheapest parking option.  A full day’s pass is $15, but passes MUST be purchased in advance. You can purchase a parking pass here:

https://www2.uos.harvard.edu/cgi-bin/permit/purchase.pl

If you do not purchase a pass in advance, there are a number of parking garages in Harvard Square that can be used for an hourly rate:

Holyoke Center Parking Garage, 617.723.1488, 1350 Massachusetts AVe, just off Harvard Square between Massachusetts Ave and Mt. Auburn St. Enter on Holyoke St.
Harvard Square Parking Garage, 617.491.0298, 1 Bennett Street, Cambridge

Maps of Cambridge denoting each of these parking garages will be available at your move-in location.

Resident Assistants

For information regarding the role of Resident Assistants as well as a listing of RAs see the Resident Assistant webpage.

 

Shipping Packages Ahead of Move-In

At the beginning of the year, you may mail packages to HLS and have them waiting in your room when you arrive. The HLS Mail Center handles all mail and package deliveries, so you should ship the packages to yourself at your Mail Center address. In order to ensure that your packages are delivered to your room, you should plan to have them arrive no sooner than 10 days prior to your move-in date.

Unfortunately, the HLS Mail Center is not able to deliver packages under 15 pounds or exceeding 50 pounds to your room, so please pack your boxes accordingly. In addition, any identifiable computer boxes, regardless of weight, should be picked up in the Mail Center for the security of your item.  Should a box outside these descriptions arrive, you may pick it up in the HLS Residential Mail Center. Packages that arrive after the day of your scheduled move-in or later can also be picked up in the HLS Residential Mail Center. Please note that during the academic year, packages will not be delivered to your room – all deliveries go to the HLS Residential Mail Center where students can pick them up after receiving e-mail notification of arrival.

The Mail center is located in WCC-B086.  Hours are 8am – 6pm.  You can contact the Mail Staff at hlsmail@law.harvard.edu or at 617-495-3171.

 

Storage

Storage rooms for the HLS dorms and apartments are located as follows:

  • Hastings Hall – Entry 1 on the fifth floor
  • North Hall – basement; due to summer renovations, the North storage room will not be available until August 11th 
  • Gropius Complex –  basements of Shaw, Ames, and Dane
  • HLS Apartments – there is no storage in the HLS apartments, but apartment residents are welcome to use the North Hall storage room

Students returning to the dorms were allowed to keep items in the storage room over the summer.  However, all dorm residents are welcome to store up to three items during the year, as well.  All items placed in storage are done so at the resident’s own risk. Neither the University nor any of its officers are responsible for their safekeeping. We recommend that residents wait to place items in the storage rooms until after returning students have retrieved the belongings they stored over the summer.

For Move In, the storage rooms will all be unlocked during the follows times:

  • Returning Student Move In – August 7 at 9 am until August 11 at 9 am 
  • Grad Student Move In – August 18 at 9 am until August 19 at 9 am
  • 1L Move In – August 25 at 9 am until August 26 at 9 am

If you would like to retrieve your items at any other time, you can get a key to the storage room from the Facilities Management office (during regular business hours) .  You will be required to leave your HUID with Facilities. Alternatively, you can arrange for your RA to let you in and out of a storage room. During the month of August, HLS Security can also let you into the storage areas after hours or on the weekends. Call HUPD at 617-495-1215 and tell them that you need an HLS Security guard to let you into the storage area.

 

Suitemate Information

Students in Hastings 2 bedroom suites, the North Hall 2 bedroom suite, 1637 Massachusetts Ave 2 bedroom apartments, and 1637 Massachusetts Ave 2 bedroom efficiencies will have a suitemate. Students in 3 Mellen and 5 Mellen will have multiple suitemates. Suitemate contact information will be emailed to all students in a suite at the beginning of August.

 

What to Bring and What NOT to Bring

Residents of Hastings two-bedroom suites and multiple-resident units in the HLS apartments should consider checking with their suitemate(s) in advance to coordinate what to bring.

Things to consider bringing to HLS

  • Alarm Clock
  • Bedding – Pillows, blankets, mattress cover (mattresses are fire-resistant with a plastic surface), egg crate and bed sheets
  • Towels
  • Cleaning Products – Common spaces (bathrooms, kitchens, hallways, and lounges) are cleaned by the custodial staff, but residents are expected to maintain a reasonable level of order and cleanliness in individual rooms and to maintain proper health and safety conditions.
  • Computer/Laptop and surge protector
  • Fan
  • Food Storage Containers
  • Hangers
  • Laundry Bag/Basket or Hamper
  • Laundry Detergent
  • Plants
  • Refrigerator (less than 4 cubic feet)
  • Shower Caddy for Gropius and Hastings residents to carry their things to the bathroom
  • Vacuum or Dustbuster – Resident Assistants will have vacuums for residents to borrow, but residents may want to bring their own small vacuum or dustbuster for personal use.
  • Kitchen Supplies

Things NOT to bring to HLS

  • Candles, or any type of an open flame
  • Cooking appliances of any kind: microwaves, microfridges, coffee maker, toaster ovens, toasters, hot plates
  • Halogen Lamps
  • Space Heaters
  • Pets of any kind